Choosing the right paper can make all the difference. The type you choose depends on your needs, who will handle the print piece, and whether it will be mailed. You can’t go wrong with standard white, high-brightness printer paper for an essential office document. It’s an excellent choice for laser or inkjet printing.
The paper size you use can significantly impact how your printed material looks. Choosing the right size paper from Office Depot & OfficeMax will help ensure that all your text and images fit correctly on the page without leaving any unnecessary blank space or skewing the document’s dimensions. It’s also important to consider what type of printer you have when selecting a paper size since specific sizes may not be compatible with your equipment. Copy paper is a necessary office item that can be used for multiple purposes, from printing documents and notes to creating presentations and marketing materials. There are many different copy paper sizes, but the most common is the North American standard letter, legal, and ledger sizes. These sizes are typically sold in reams at all stationery and office supply stores and can be found in most grocery stores, pharmacies, and convenience stores. When choosing a copy paper size, it’s also essential to consider the weight and thickness of the sheet. A thinner sheet of paper will be more fragile, while a thicker sheet will hold up better to repeated handling. The thickness of the paper can also be affected by whether it is coated or uncoated. Coated sheets have a layer that helps protect the paper from ink and moisture, while uncoated sheets are porous and will absorb ink and other liquids more quickly.
The brightness of your paper may seem like a simple factor to consider, but it makes a big difference in the overall quality of your print job. Paper brightness is a measurement of how much blue light it reflects. Brighter papers show off more vibrant colors and images. They also provide a better contrast with black ink, which means your words will stand out more. Select a paper with a higher or lower brightness level depending on the project type you’re working on. For example, if you’re printing a short document or bulletin, opt for a brighter paper so that the brief message will stand out. This will also make it easier for the eyes to read. On the other hand, if you’re creating a longer document, such as an eBook or a training manual, a 92 to 96 brightness rating would be ideal because it will reflect less blue light and reduce strain on your readers’ eyes.
Regarding paper, weight is one of the most critical factors. It determines both how your print job looks and how it feels in your hands. Weight is typically measured in either points or pounds (or sometimes both, with a hash symbol to denote a pound). Points are also commonly called “pt” and can range from 12 to 65. The simplest way to think about paper weight is that the higher the gsm number, the thicker and heavier the paper will be. If you’re looking for multipurpose printer paper that performs well for everyday use, opt for a 20lb option. You’ll be able to print double-sided documents without worrying about show-through or jams. You can also choose a 24lb option for a more premium feel that sets your business apart. This weight works great for formal reports or presentations and will give your documents a sophisticated look. Heavier options, also known as cover stock, are suitable for perfect-bound or saddle-stitched books, brochures, and catalogs that need a thicker, more durable material for the cover. They’re also ideal for posters, postcards, and greeting cards that need extra sturdiness. Heavier stocks can even be used for wall-displayed prints.
Coating refers to a type of polymer or synthetic substance that’s layered on top of the paper. Coated papers have a sheen to them, but more importantly, their coating seals the paper’s surface, preventing ink from absorption. This translates into a high level of print quality with sharp results and less dot gain (or ink bleed). This type of paper is ideal for full-color images or any printed material where you want the colors to pop. Another essential feature is the paper’s brightness and opacity. Brightness describes how white and bright a paper is, while opacity determines how much image or light shows through the back of the sheet. Choosing the correct copy and print paper can significantly affect your results. Understanding the differences between paper types, such as thickness, coatings, opacity, and brightness, is essential to selecting the best option for your business.